Only twelve days are left to large taxpayers to invoice electronically, in accordance with the provisions of Resolution 010 of 2018. Of a total of 2,227 companies that have to implement this system from September 1, until now only 226 use it, according to the Directorate for National Taxes and Customs (Dian).
But what are the benefits in terms of costs that this accounting tool will bring to businesses? According to an analysis by Seres, one of 57 companies authorized to be electronic invoices suppliers, it could be summarized in a total of six: environmental savings, billing costs, management, storage, time and routine tasks (see parentheses).
"Compared to the traditional invoice, the electronic emission gives an approximate saving of 67% because it reduces the costs of paper processing, the reminder of payments, the management of the treasury, the archiving of the documents, etc.", says the Beings report.
That being said, Elkin Rodríguez, head of product ERP and Pyme of Softland, pointed out that electronic invoicing is enormously beneficial for companies because they can now be optimal, more operational and more strategic when it comes to generating their information digitally.
However, this digital process is a challenge for some. "All the internal processes of the organizations have had to change in order to adapt to this new system and that is where we, the suppliers, have to go hand in hand with that transformation, and there is even a new way of delivering invoices," he said. Miguel Botta, commercial manager of strategic allies for Facture Colombia.
According to data from Seres, the issue of invoices costs a unit price of 14,394 pesos when they are made on paper and 5,305 pesos when the electronic format is used. But the difference is even greater when it comes to receiving invoices, ranging from 23,355 pesos in paper to just 7,343 pesos in electronic format.
Concerning the problem, Seres estimates that the manual time for creating, printing, processing and inserting, sending and archiving per paper invoice is 1 minute and 33 seconds; while, with the electronic invoice, the time of creation, sending and archiving becomes 30 seconds.
"When companies join the full electronic billing process, they will begin to see the benefits, they will no longer reprogram the accounting tool and re-process it as it happens today," said Botta.
Companies that presented technological problems for the implementation of the electronic invoice could request an extension of the deadline from the Dian to start invoicing in this way, as long as they did so before June 1, 2018. For the companies that have and the extension was approved, a total of 1.203, the maximum term to start with electronic invoicing is December 1, 2018.
Although organizations that do not comply with the legal framework are immersed in the offenses laid down in Article 657 of the tax statute and which even relate to the closure of the business.